Material Release or
Rejection
1. Purpose:
1.1. To describe the procedure for material release
or rejection.
2. Scope:
2.1. It is applicable to Quality Assurance
Department.
3. Responsibility:
3.1. Quality
Assurance Manager
3.2. Quality
Control Manager
4.
Procedure:
4.1. Release of Materials (Raw Material)
4.1.1.
After receiving the request for sampling for
materials from store, Quality Assurance personnel’s forward sample to Quality
Control Department as per the sampling sop (ref. Sop of Sampling; V/QA/03).
4.1.2.
After analysis/ testing by QC department;
results are forwarded to QA department for compliance to specifications.
4.1.3.
If the results are within limit QA department
release the material for use.
4.1.4.
QA personnel’s paste release labels on the
material containers and intimate store.
4.2. Rejection
of Materials (Raw Material)
4.2.1.
After receiving the request for sampling for
material(s) from store, Quality Assurance personnel’s forward sample to Quality
Control Department as per the sampling sop (ref. Sop of Sampling; V/QA/03).
4.2.2.
After analysis/ testing by QC department;
results are forwarded to QA department for compliance to specifications.
4.2.3.
If the results do not comply to specifications;
material is rejected by Quality Assurance Department.
4.2.4.
QA personnel’s paste rejected labels on the
material containers and intimate store.
4.3. Release
of Packaging Material
4.3.1.
After receiving the request for sampling for
packaging materials from store, Quality Assurance personnel’s forward sample to
Quality Control Department as per the sampling sop (ref. Sop of Sampling;
V/QA/03).
4.3.2.
After testing by QC department; results are
forwarded to QA department for compliance to specifications.
4.3.3.
If the results are within limit QA department
release the packaging material for use.
4.3.4.
QA personnel’s paste release labels on each of
the packaging material shipper/ carton and intimate store.
4.4. Rejection
of Packaging Material
4.4.1.
After receiving the request for sampling for
packaging materials from store, Quality Assurance personnel’s forward sample to
Quality Control Department as per the sampling sop (ref. Sop of Sampling;
V/QA/03).
4.4.2.
After testing by QC department; results are
forwarded to QA department for compliance to specifications.
4.4.3.
If the results are not within limits QA
department reject the packaging material.
4.4.4.
QA personnel’s paste rejected labels on each of
the packaging material shipper/ carton and intimate store.
4.5. Types of Rejection:
1. Complete
2. Partly
3. By %age
4. Poor pasted
1.1. Completely Rejected Materials:
1.1.1.
The packaging materials having printing
mistake, spelling mistake, complete deviation from approved color scheme, low
grammage and poor sticking are rejected completely.
2.1. Partly Rejected Materials:
2.1.1.
As the packaging materials are supplied in
shippers, if there is a mistake in a whole shipper, then that whole shipper is
rejected, 2while the other material is released.
3.1. Rejected by % age:
3.1.1.
If most of the packaging material supplied
conforms to the specifications set forth, and only some of the units are
misprinted, logo de-aligned, having spots of different colors or other such
deviation, are rejected as estimated
percentage like 1% or more. The sorting is done during packing process.
4.1. Poor Pasted Material:
4.1.1.
If the packaging material supplied have low
or poor pasting, then the whole lot is rejected and sent to the supplier for
rework. After having done the work by supplier, the whole lot is checked
carefully and then decision is taken to reject or release it.
4.6. Disposal
of Rejected Packaging Material:
4.6.1.
The rejected packaging materials are torn
into pieces and then burnt in the presence of one person each from Store,
Production and QA. The rejected packaging materials are never returned to
supplier.
5. List of Recipients:
5.1. Quality Control Manager
5.2. Quality Assurance Manager
5.3. Production Manager
5.4. Store In Charge
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